10th AIBR CONFERENCE SUBMISSION GUIDELINES
IT IS POSSIBLE TO SUBMIT IN PERSON OR VIRTUAL PROPOSALS
This Conference is organized in panels. Conference participants send all thematic proposals, not the Organization.
- The submission of all proposals (full panels, open communications, audiovisuals, posters, workshops, book presentations and other formats) will be through the Conference website application.
- Each participant will be able to sign only TWO communications proposals and TWO PROPOSALS of any of the other formats admitted in the Conference. If more than four proposals were submitted by the same author, the Organization will contact them and request that they select which proposal they prefer to withdraw. If no answer is obtained from the author, the Organization will withdraw the last submitted proposal.
- It will not be possible for an author to submit two communications for the same panel.
- We won’t request a full paper for the proposal you present during the Conference.
- After the closing of the conference, the summaries of the communications will be published in ARIES and the delegate will have the possibility to also publish the full text of the communication (see, at the end of the Guidelines, the section on the ARIES journal).
- The Organization does not certify the legal authorship of the work, it will only reflect the names of the people who have submitted the communication and who have registered for the Conference.
- Anyone who submits a proposal, and once it has been reviewed and accepted for the Conference, will have to complete their registration in the AIBR Conference before APRIL 14th, 2024. Proposals whose authors have not registered prior to this date will be automatically eliminated from the Conference program.
Completing the registration implies having paid the corresponding fee and providing the supporting documentation (when required) to the Organization by the submission deadline.
Most of the interaction of the congressmen and congresswomen with the Congress will take place through the Congressman Area. To enter the Congress Area, a USER ID (5 or 6 digit code, NOT an e-mail address) and PASSWORD must be used. The USER ID will be sent in the Congress registration confirmation e-mail, and the password will be generated by the congressman himself at the time of registration.
- Please check the style, spelling, wording, technical vocabulary, and content of your submitted abstracts. Please follow the rules regarding the minimum and maximum number of words allowed. Your submission will be sent “as is” to the members of the Scientific Committee for evaluation, and will appear in the Conference Program if accepted. Spelling, personal data, or content of proposals will not be edited by the organization.
Each panel will consist of a minimum of 4 communications and a maximum of 6 (including that of the panel coordinator) on a common theme. In total, the panel will have a maximum duration of two hours: this is, in a panel of six people, for example, fifteen minutes would be available for each speaker, and 30 minutes for general debate.
The person who coordinates the panel (only one person will be the coordinator for each panel), will be responsible for entering the panel details on the registration form, namely: a title, a summary of a minimum 175 words and a maximum of 250 words, 3 to 5 keywords, and the names of all panelists (please do NOT include all co-authors for each individual communication in the authors section, only the main author presenting, and registering, each communication). References to authorship in the abstract field will not be accepted. The proposal and the possibility of resubmission will be eliminated if this occurs. Likewise, self-citing or citing projects on which you are working and are identifiable will also make the proposal unfit for evaluation.
It will also be necessary to select from a list of theme options (drop-down menu in the registration form), the one that is most akin to the panel presented.
PANELS WHO WISH TO DO SO MAY HAVE A DISCUSSANT (PROFESSIONAL EXPERT IN THE SUBJECT OF THE PANEL, WHO WILL COMMENT ON THE PRESENTATIONS OF THE PANELISTS).
THE COORDINATOR OF THE PANEL WILL BE THE ONE WHO WILL CONTACT IN WRITING WITH THE TECHNICAL SECRETARIAT OF THE 10TH CONFERENCE TO PROVIDE THE NAME OF THE DISCUSSANT.
THE DISCUSSANT WILL NOT BE ABLE TO PRESENT A COMMUNICATION IN THE PANEL IN WHICH HE/SHE ACTS AS DISCUSSANT, AND WILL HAVE TO REGISTER IN THE CONFERENCE AS DELEGATE. HE/SHE WILL BE ABLE TO PRESENT A COMMUNICATION IN ANY OTHER PANELS.
Once the panel has been registered, each individual panelist (including the coordinator, if they are also presenting a communication) must register the communications that comprise the panel through the communications registration form, indicating that it is a communication integrated in a panel (read below the guidelines for submitting communications). Panelists must indicate, in addition to their personal details, the theme of the panel, and the name of the panel the communication is part of (selecting from a drop-down menu). Please note that it could take several hours for the name of the panel to appear visible in the drop-down menu after it is registered by the coordinator.
To avoid problems, it is very important that all panelists know the exact title and the theme of the panel, as registered by the coordinator, since each panelist will have to include these details when registering their own communication.
In the event that panels composed of four or five communications are presented, the Organization could request the coordinator to include open communications of the same theme to the panel until completing the limit of six speakers. The inclusion of said communications will only be effective when and if the coordinator of the panel agrees on it. This will always be by a request of the Organization and never by the authors of any free communications.
There is a maximum of 6 co-authors for each proposal. However, only one person will be able to present the work in the Conference. By default, the Organization grants that role to the person who has registered the proposal. Any change in this respect must be notified by email to the Conference Organization before MAY 15th, 2024.
All the co-authors must be registered for the Conference so that they can receive their certificate of participation and appear in the Program and the Aries Journal.
If the main author cannot attend the Conference to present the work, no one from the Organization or any other member of the panel or the public will be able to present their communication. Only a co-author enrolled in the Conference and listed in the proposal may present the proposal in the absence of the main author, as it would be the only person capable of discussing the results of such work.
The delivery of the certificate of participation in the Conference (for panels, oral communications, posters, audiovisuals, workshops or others) is subject to the author or co-author presenting their proposal, within the framework of the Conference. No presentations read by other people who are not authors or co-authors will be accepted (no certificates will be issued in this case).
Members of AIBR are not required to provide any additional documentation, as long as their membership is up to date. The following documents are essential for the registration of students, those in unemployment or retired, and members of APA, ABA and any association under the ASAEE (former FAAEE):
- STUDENTS: A certificate issued by the Secretary of your institution stating that you carry out studies during the year 2024. A scanned document of the tuition payment corresponding to the 2023-2024 academic year can also be accepted. POST-DOCTORAL RESEARCHERS WILL NEED TO PAY PROFESSIONAL REGISTRATION FEES.
- UNEMPLOYED: In Spain: Certificate issued by the official body (INEM). Other countries: certificate issued by the corresponding official institution and if there is no such institution, an affidavit (before a notary) of unemployment status by the time of registration will be admitted.
- RETIRED: Certificate issued by the corresponding official institution that certifies the applicant’s retirement status. An affidavit (before a notary) of the retirement situation at the date of registration will also be admitted.
- MEMBERS OF ASAEE ASSOCIATIONS: Certificate issued by your Association Secretariat, including an updated date certifying current membership and up-to-date payment. No other type of document will be accepted.
- MEMBERS OF APA: Certificate issued by the Portuguese Association of Anthropology, including an updated date certifying current membership, and up-to-date payment. No other type of document will be accepted.
- MEMBERS OF ABA: Certificate issued by the Brazilian Association of Anthropology, including an updated date certifying current membership, and up-to-date payment. No other type of document will be accepted.
The summaries of all the communications accepted and included in the Program will be published once the Conference is over in the journal ARIES: ANUARIO DE ANTROPOLOGÍA IBEROAMERICANA (with ISSN 2530-7843).
The authors of communications presented at the AIBR Conference will have the opportunity to publish the full text of their communication in the ARIES journal. After the closing of the Congress, the ARIES editorial team will contact conference participants to inform them of how to upload their texts.
For more information, visit the AIBR website: http://aries.aibr.org/
NOTE: This regulation is subject to modifications by the Organizing Committee of the Conference and the Board of Directors of AIBR.